1. What is SharePoint Online?
SharePoint Online is a cloud-based service, part of Microsoft 365, that helps organizations share and collaborate with colleagues, partners, and customers. It provides a secure place to store, organize, share, and access information from any device.
2. How is SharePoint Online different from SharePoint On-Premises?
SharePoint Online is hosted on Microsoft’s servers, while SharePoint On-Premises is hosted on an organization’s own servers. SharePoint Online offers automatic updates, scalability, and reduced infrastructure costs.
3. What is a SharePoint Hub Site?
A SharePoint Hub Site is used to connect related sites, providing a unified navigation experience, cross-site search, and consistent branding across associated sites.
4. How can you migrate data to SharePoint Online?
Data can be migrated using tools like the SharePoint Migration Tool (SPMT), ShareGate, or Metalogix. PowerShell scripts can also be used for automating migrations.
5. What are the key features of SharePoint Online?
Key features include document management, team collaboration, site management, search capabilities, content management, and integration with other Microsoft 365 services like Teams and Power Automate.
6. Explain the use of Power Automate with SharePoint Online.
Power Automate can automate workflows in SharePoint Online, such as document approvals, email notifications, and syncing data between SharePoint lists.
7. What are SharePoint Lists and Libraries?
Lists are used to store structured data, like contacts or tasks, while Libraries are used to store files, such as documents, images, and videos.
8. How do you secure documents in SharePoint Online?
Documents can be secured using sensitivity labels, Information Rights Management (IRM), and configuring permissions at the document or library level.
9. What are SharePoint Online Site Collections?
A Site Collection is a group of websites that share the same administration settings, permissions, and content databases.
10. How do you create a custom web part using SPFx?
Use the SharePoint Framework (SPFx) to build client-side web parts. Run the following command in your terminal:
11. How do you handle permissions in SharePoint Online?
Permissions are managed using SharePoint groups. It is recommended to assign permissions at the group level instead of individual users to simplify management.
12. What are Managed Metadata in SharePoint Online?
Managed Metadata is a hierarchical collection of centrally managed terms that you can define and then use as attributes for items in SharePoint.
13. What is PnP PowerShell?
PnP PowerShell is a set of PowerShell cmdlets that provide enhanced functionality for SharePoint Online, including automation of administrative tasks.
14. Explain the concept of Content Types in SharePoint Online.
Content Types allow you to organize, manage, and handle content in a consistent way across a SharePoint site. They define the metadata, workflows, and behavior of items in lists and libraries.
15. How do you configure External Sharing in SharePoint Online?
External Sharing can be managed in the SharePoint admin center under Policies > Sharing. It allows you to share sites or documents with users outside your organization.
16. What is the purpose of SharePoint Designer?
SharePoint Designer is a tool used for advanced customization of SharePoint sites, including creating workflows, designing pages, and managing data sources.
17. What are Communication Sites in SharePoint Online?
Communication Sites are used to broadcast information to a wide audience, focusing on visual content, news, and events. They are ideal for intranet portals and corporate announcements.
18. How can you restore a deleted site in SharePoint Online?
Deleted sites can be restored from the SharePoint admin center within 93 days of deletion by using the “Deleted sites” option under “Sites.”
19. Explain the use of the Recycle Bin in SharePoint Online.
SharePoint Online has a two-stage Recycle Bin: items first go to the user’s Recycle Bin, then to the Site Collection Recycle Bin if not restored within 30 days.
20. How do you enable versioning in a SharePoint Online library?
Versioning can be enabled in library settings under “Versioning settings,” allowing you to track and restore previous versions of documents.
21. What is a SharePoint Online Tenant?
A Tenant in SharePoint Online represents your organization’s entire environment, including all user accounts, sites, and services.
22. How can you integrate Microsoft Teams with SharePoint Online?
SharePoint Online can be integrated with Microsoft Teams by adding SharePoint document libraries as tabs or using the Files tab within Teams channels.
23. Explain SharePoint Online Search Architecture.
SharePoint Online uses a search architecture that includes search schema, managed properties, and result sources, optimizing content retrieval and indexing.
24. What are Site Assets in SharePoint Online?
Site Assets is a library that stores files, images, and other assets used on the SharePoint site, such as logos or background images.
25. How do you create a SharePoint Online subsite?
Subsites can be created under an existing site by going to Site Contents > New > Subsite, though Microsoft recommends using flat architecture with separate site collections.
26. How do you set up alerts in SharePoint Online?
Alerts can be set up by clicking “Alert Me” in the list or library to receive notifications for changes, such as item additions or modifications.
27. What are List View Thresholds in SharePoint Online?
List View Threshold is set to 5,000 items to optimize performance. Use indexed columns or filtered views to handle larger lists efficiently.
28. Explain Co-Authoring in SharePoint Online.
Co-Authoring allows multiple users to simultaneously edit Office documents stored in SharePoint Online, promoting real-time collaboration.
29. What is a SharePoint Online Term Store?
The Term Store is a feature used to manage taxonomies, enabling consistent metadata usage across SharePoint sites through managed terms.
30. How do you automate document approvals in SharePoint Online?
Automate document approvals by using Power Automate to create a flow that sends documents for review and tracks approval status.
31. What are Retention Labels in SharePoint Online?
Retention Labels are used to classify and manage content based on compliance policies, including data retention and deletion rules.
32. What is the use of SharePoint Online Modern Pages?
Modern Pages offer a responsive, mobile-friendly experience with new web parts, simplifying content creation and enhancing user engagement.
33. Explain SharePoint Online’s REST API.
The REST API in SharePoint Online provides programmatic access to SharePoint resources, enabling developers to interact with data via HTTP requests.
34. How do you set up Multi-Factor Authentication (MFA) for SharePoint Online?
MFA can be enabled in the Azure Active Directory portal, adding an extra layer of security by requiring a second form of verification.
35. How can you customize SharePoint Online search results?
Search results can be customized using search settings, result sources, query rules, and managed properties to enhance relevance.
36. How do you archive content in SharePoint Online?
Archiving content can be done by applying retention labels, moving files to an archive library, or using SharePoint’s Compliance Center for automation.
37. What are SharePoint Online Communication Site templates?
Communication Site templates are designed for broadcasting information and come with layouts like Topic, Showcase, and Blank for visual storytelling.
38. What is the use of SharePoint Online Admin Center?
The SharePoint Online Admin Center provides administrative control over site collections, permissions, settings, and policies across your tenant.
39. How do you optimize SharePoint Online performance?
Optimize performance by using CDN for assets, minimizing custom scripts, enabling browser caching, and leveraging indexed columns.
40. How do you secure sensitive data in SharePoint Online?
Use sensitivity labels, encryption, permissions management, and DLP policies to protect sensitive information stored in SharePoint Online.
41. Explain the concept of SharePoint Online Add-ins (Apps).
Add-ins are self-contained pieces of functionality that extend SharePoint capabilities. They are available in two types: SharePoint-hosted and Provider-hosted.
42. What are Information Management Policies in SharePoint Online?
Information Management Policies are used to control the lifecycle of content, including retention, auditing, and expiration settings.
43. What is the SharePoint Online Compliance Center?
The Compliance Center provides tools to manage regulatory compliance, such as data retention, auditing, eDiscovery, and data loss prevention (DLP).
44. How do you implement site branding in SharePoint Online?
Site branding can be implemented using custom themes, logo uploads, site designs, and custom CSS (where supported).
45. How can you schedule a SharePoint Online page to be published at a specific time?
Pages can be scheduled for publication using the “Schedule” option in the Page Details pane, allowing timed releases of content.
46. What are SharePoint Online SPFx Extensions?
SPFx Extensions are used to extend the functionality of SharePoint, such as customizing toolbars (command sets), application customizers, and field customizers.
47. How do you use SharePoint Online API to access list items?
Use the SharePoint REST API to access list items by making HTTP requests, e.g., /sites/{site}/lists/{list}/items.
48. What is the purpose of SharePoint Online Audience Targeting?
Audience Targeting allows content to be personalized and shown only to specific groups of users based on user attributes.
49. How do you configure SharePoint Online navigation?
Configure navigation through the “Navigation” settings, allowing you to set up hub navigation, megamenus, or managed navigation for easy access to content.
50. What are SharePoint Online’s compliance features?
SharePoint Online offers compliance features like data loss prevention (DLP), retention policies, eDiscovery, and audit logging to help organizations meet regulatory requirements.